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I am in the process of attempting to organize my stamp sets. I have them in the stamp storage binders but I need to organize them so I can find the stamp(s) I want more easily than going through every binder as I have 18. So I am asking you,  How do you organize your stamps??

Here is a picture of my stamp shelf with paper inserts I cut out of 2 sheets of matching scrapbook paper. The first one contains spellbinder dies, and I need to add a second. ( I have extra inserts cut so I can continue to add more boxes)

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I like the binder idea, It would be easier to flip through. Thanks for your input. :)

Your shelf/boxes looks beautiful! I love your paper inserts!!

For my GKD stamp sets:

I assign each of my boxes a number.  I use a loose leaf binder with dividers.  The categories on the dividers are the ones used on the Gina K website.  I copy the image page that comes with the stamp set onto printer paper and place it in the binder in the appropriate divider section/category.  Then I put the box number containing that stamp set on the printer page.  When I need a stamp, I go to the appropriate section in the binder, flip through the pages in that section until I find the stamp I need, note the box number that contains the stamp, and get it from the indicated box.

In addition to the GKD stamp set sheets, my binder contains additional pages of all of my  stamps (of a particular theme) -GKD or other.  For example, any stamp I have that would be considered a "birthday" themed stamp would be on a page or pages with other "birthday" themed stamps, in the "birthday section of my binder.  Next to each stamped image is the box number that contains each of the stamps.  (I might have birthday images in 3 different boxes, but they will all be in the birthday section of the binder so I can find them easily.)  Some stamps are cross referenced in several sections so I just stamp them on multiple pages (still labeled with the same box number) and put them in the different sections in the binder I want them filed in.

 

When I get a new stamp or set, I don't put it away until I add the images to the binder and indicate the box that contains it/them.

 

This system works for me because I can see all of the images I own (even the ones I forgot I had!), I can easily find images I need for a particular project theme by just going to that category in the binder, and it doesn't really matter what is in each box because the binder keeps the images organized.   And since I can just add new stamps/sets to boxes regardless of theme, I don't need to keep rearranging the stamps to make room for new stamps, etc.

I have binder folders for my larger stamps and GK sets but I also have a photo album which holds single or a group of small stamps. I stamp an image on white card stock, put the stamps on a piece of acetate and it fits into the slot of the album which  enables  me to flick through the album when I am looking for a particular stamp. I used to use DVD boxes and CD covers but found they were sometimes not big enough or I was not able to easily find the stamp I wanted.

I too assign a number to my boxes and then have a binder with pictures of the ginak sets but put them in alphabetical order of the stamp set name, so when someone refers to a set I can find it easily. This works but it takes much longer to just look up a certain themed stamp. I like the idea of putting them into categorized spots, some into multiple areas even. Thanks for this tip, Lisa.

Lisa Babitz said:

Your shelf/boxes looks beautiful! I love your paper inserts!!

For my GKD stamp sets:

I assign each of my boxes a number.  I use a loose leaf binder with dividers.  The categories on the dividers are the ones used on the Gina K website.  I copy the image page that comes with the stamp set onto printer paper and place it in the binder in the appropriate divider section/category.  Then I put the box number containing that stamp set on the printer page.  When I need a stamp, I go to the appropriate section in the binder, flip through the pages in that section until I find the stamp I need, note the box number that contains the stamp, and get it from the indicated box.

In addition to the GKD stamp set sheets, my binder contains additional pages of all of my  stamps (of a particular theme) -GKD or other.  For example, any stamp I have that would be considered a "birthday" themed stamp would be on a page or pages with other "birthday" themed stamps, in the "birthday section of my binder.  Next to each stamped image is the box number that contains each of the stamps.  (I might have birthday images in 3 different boxes, but they will all be in the birthday section of the binder so I can find them easily.)  Some stamps are cross referenced in several sections so I just stamp them on multiple pages (still labeled with the same box number) and put them in the different sections in the binder I want them filed in.

 

When I get a new stamp or set, I don't put it away until I add the images to the binder and indicate the box that contains it/them.

 

This system works for me because I can see all of the images I own (even the ones I forgot I had!), I can easily find images I need for a particular project theme by just going to that category in the binder, and it doesn't really matter what is in each box because the binder keeps the images organized.   And since I can just add new stamps/sets to boxes regardless of theme, I don't need to keep rearranging the stamps to make room for new stamps, etc.

I like your idea of having the GKD sets alphabetized.  I think I will add an "alphabetical" divider to my binder and put a copy of each of the sets there too.  Great idea!
 
Nana Griffin said:

I too assign a number to my boxes and then have a binder with pictures of the ginak sets but put them in alphabetical order of the stamp set name, so when someone refers to a set I can find it easily. This works but it takes much longer to just look up a certain themed stamp. I like the idea of putting them into categorized spots, some into multiple areas even. Thanks for this tip, Lisa.

Lisa Babitz said:

Your shelf/boxes looks beautiful! I love your paper inserts!!

For my GKD stamp sets:

I assign each of my boxes a number.  I use a loose leaf binder with dividers.  The categories on the dividers are the ones used on the Gina K website.  I copy the image page that comes with the stamp set onto printer paper and place it in the binder in the appropriate divider section/category.  Then I put the box number containing that stamp set on the printer page.  When I need a stamp, I go to the appropriate section in the binder, flip through the pages in that section until I find the stamp I need, note the box number that contains the stamp, and get it from the indicated box.

In addition to the GKD stamp set sheets, my binder contains additional pages of all of my  stamps (of a particular theme) -GKD or other.  For example, any stamp I have that would be considered a "birthday" themed stamp would be on a page or pages with other "birthday" themed stamps, in the "birthday section of my binder.  Next to each stamped image is the box number that contains each of the stamps.  (I might have birthday images in 3 different boxes, but they will all be in the birthday section of the binder so I can find them easily.)  Some stamps are cross referenced in several sections so I just stamp them on multiple pages (still labeled with the same box number) and put them in the different sections in the binder I want them filed in.

 

When I get a new stamp or set, I don't put it away until I add the images to the binder and indicate the box that contains it/them.

 

This system works for me because I can see all of the images I own (even the ones I forgot I had!), I can easily find images I need for a particular project theme by just going to that category in the binder, and it doesn't really matter what is in each box because the binder keeps the images organized.   And since I can just add new stamps/sets to boxes regardless of theme, I don't need to keep rearranging the stamps to make room for new stamps, etc.

I like your idea of the album for single stamps.  I use CD covers which is nice for small sets, but there's a lot of wasted space with single stamps.  With the album, they will all be in the same place with limited shelf space needed.  Great idea!
 
Tina Doyle said:

I have binder folders for my larger stamps and GK sets but I also have a photo album which holds single or a group of small stamps. I stamp an image on white card stock, put the stamps on a piece of acetate and it fits into the slot of the album which  enables  me to flick through the album when I am looking for a particular stamp. I used to use DVD boxes and CD covers but found they were sometimes not big enough or I was not able to easily find the stamp I wanted.

This is an old discussion thread, but I wanted to ask the STV community for more feedback...  I purchased the binder boxes to (finally) organize all my STV stamps, which up until now I have stacked in several of those pretty paper boxes you see everywhere.  I got so tired of sifting through the boxes, looking for stamps (and inspiration LOL) so I bit the bullet and bought 12 binder boxes.  Honestly I thought that would be more than enough and I'd have a couple to spare :-0  Uh oh,  I may be a closeted GKD stamp hoarder because 12 boxes was not enough LOL...

Anyhoo - I have been going over and over in my head, which would be the best way to store /organize my stamps.  First option I'm considering is keeping the stamp sets together and then creating a separate index for topics, themes, etc.  

Then I'm thinking, it might be better to organize / group them by what they are (i.e. butterflys, phrases, sentiments, holiday, birthday) and create a separate index of each image and what stamp set they are from.

I also plan to do a lot of cross referencing in the index and numbering the binder boxes.

I would love to hear from my fellow stampers that use the binder boxes for storage, which method they use - 1. keep the stamp sets together, or 2. store the stamps by type (birthday, holiday, phrase, sentiment) OR - maybe there's another way to organize that I'm not thinking of.

Thanks!  Looking forward to hearing about any tips / suggestions / comments

I really like keeping my sets together I have a few of those boxes but then went to the 81/4 x 9 inch binders from Office Max that are 2 inches thick they say on them.They hold alot more sets in one. I just put the sets in as I get them on the sheet that comes with them, {Don't alphabitize them in there}. Punch holes for the picture sheet and put that in front of the set. Then I put a copy of the picture of the set with the folder number on in my Stamp Index Folder [that is what I call it] in alphabetical order so I can find the set easy. If I want a stamp from a particular set I can look up the set find the number and get the stamp fast. If I don't know what I want then I just page through my index looking at all the stamps on the pages until I decide and then look at the number to get it. 

This has worked really well for me. I do have some single stamps that I have taken off the rubber. For those I just put them on a plastic image sheet from Gina that came with sets,I end up with extras because I use both sides, gave them a name of some sort, stamp them on a sheet of copy paper with the number of the folder they are in.Put the picture in alphabetical order in my index folder. 

 

I enjoy using the binders. That way, if one falls off the card, it falls into the binder and doesn't get lost. They're easier to keep together, too.

I organize them in the binders by style: flowers in one, tags & labels in another, baby, love & wedding, etc.

Still need more binders, however, so the rest I keep in baskets with the stamps on the cards just the way the set came.

Sometimes I think I'll take all the sentiments off and put them together on one card, but I haven't done that because then I'll forget which stamp set it came from.

I do similar to others. I put 4 sets of rubber in a box by theme. Up to 6 sets if all are clear. I have a theme number color system. For example Spring Blessings in in the SP-3 yellow label box (spring, box 3, yellow label)

I take screen shots of each set, I put a label on each page in color.

All these pages go into a stamp book I made. Now I can see all stamps. I have it all by theme but I keep the sets together. Eventually I'd like to make pages with each sentiment and cross reference the box, each flower. These are the main ones that are in all the themes.

I have over 60 sets so it took me a long time. Then after all my labels were done on the computer my hard drive failed!!! UGH.

I oranginze in plastic box by themes. Label and number the boxes. But the biggest
Help for me is using an App. "Craft Cabinet"
On my IPad. It allows me to keep inventory on all my
Goodies. Also I don't over buy.
Attachments:

Thank you everyone! This has been a big help. Gee, I like that app you have. I'll have to search for it in the play store since I use android, not apple. I get the feeling the key here is to cross reference in an index, whether I store by theme or by set. I'm leaning towards theme since that's pretty much how I go about making my cards anyway. I can always add the box # to the image on the sheet that comes with the set. As always everyone is so helpful and have some great ideas. Thanks again. I'll upload a pic when I'm done... but who knows how longthat will take lol!

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